In terms of the PoPI Act an Information Officer (“IO”) must be registered with the regulator.
As the designated IO you are ultimately responsible for encouraging, and ensuring compliance with PoPI and will be the key contact with whom the Regulator will liaise with on any investigative matters. You will also be responsible for the processing of information requests made in terms of the Regulation.
In addition to the ultimate responsibilities listed above, here’s a quick look at the detailed roles and responsibilities that you, as an Information Officer, are required to fulfill:
- Every Information Officer must ensure that a Compliance Framework is developed. This framework must then be implemented across all business operations and should be monitored and updated regularly.
- The IO must conduct a Personal Information Impact Assessment. This assessment needs to be performed in order to demonstrate that personal information is processed lawfully and in accordance with the requirements of PoPI.
- The IO must ensure that a PoPI Manual is developed. Additionally, the IO is responsible for maintaining the manual and ensuring its availability.
- Requests for information are the responsibility of the Information Officer. The IO must ensure adequate procedures are in place to process such requests.
- Additionally the IO is required to ensure all staff attend adequate PoPI awareness training.
Get in touch with us today to assess your PoPI Compliance needs and how we can assist you to ensure they are met ; Contact Us
You might also be interested in
A Public Interest Score (PI Score) is an indication of your company’s level of public interest. Your company’s level of public interest indicates the level to which it must be regulated, and the level of financial reporting that is required. Every company is compelled...
Since the introduction of the PoPIA Act, there has been much debate (and confusion) as to who needs to comply with the Act. Below we take a quick look at what the Act sets out and what this means for you. The PoPI Act applies to ANY PERSON (natural or juristic) or...
If you haven’t done it before, registering a company in South Africa may seem like a daunting task, loaded with red tape and requiring all sorts of documents, but it’s actually quite simple. As long as you know what the statutory requirements are for the type of...